General policy on protection of personal data

Background

You are hereby informed that Hansen Toft A/S (hereafter Hansen Toft) processes personal information about you in connection with your use of www.hansentoft.dk.

Limitations

A specific privacy policy applies when you sign up for our job portal or apply for a position through Hansen Toft.

We are the data controller – how do you contact us?

Hansen Toft is responsible for the processing of personal data. If you have any questions about our processing of your personal data, you are always welcome to contact us:

Hansen Toft A/S
Hasselager Centervej 1, 1st floor
DK-8260 Viby J

CVR: 26032385

Phone number: +45 7025 0407

E-mail: mail@hansentoft.dk

Internally

We have adopted internal policies and guidelines, ensuring your personal data is well protected with us. Furthermore, we have taken both technical and organisational precautions to ensure that your personal data is processed safely.

Our IT systems are continuously monitored and checked to ensure that the technical safety is high and to ensure that we use the best and most secure solutions to the extent possible.

Purpose of the processing of personal information

We process your personal data for multiple purposes. Firstly, we use it to deliver our newsletter and keep you informed about new job positions via our Job Agent. Additionally, we use your personal information to enhance your overall user experience on our website. Furthermore, we utilise cookies to analyse user data and generate valuable statistics.

Categories of personal data

When using our website, we may collect the following categories of personal data:

• Contact information e.g. name and e-mail address.
• Cookie ID

Legal basis

In order to collect, use and possibly disclose personal data about you, we must have a legal basis in accordance with the data protection rules, including in particular the General Data Protection Regulation. We generally process personal information in accordance with the principles of article 5 of the General Data Protection Regulation to facilitate lawful, fair, and transparent processing. When processing your personal information, we use the following legal basis:

• Newsletter: Your consent, cf. GDPR art. 6 1 (a)
• Job Agent: Your concent, cf. GDPR art. 6 1 (a)
• Cookies: Your concent, cf. GDPR art. 6 1 (a)

Recipients or categories of recipients

We may disclose your personal information to our data processors, who provide e.g. hosting of our IT systems, e-mail, etc.

Transfer to recipients in third countries

In some cases, it may be necessary to transfer your personal data to recipients located in countries outside the European Economic Area (EEA) or countries without equivalent data protection laws. These transfers will only occur when necessary for the purposes mentioned in this privacy statement or as required by applicable laws.

We take appropriate measures to ensure your personal data is adequately protected during such transfers. These measures may include utilising standard contractual clauses approved by the European Commission, obtaining your explicit consent or utilising third countries with sufficient data protection laws as decided by the EU Commission. You may receive a copy of the standard contractual clauses by contacting us using the provided contact information.

The period during which the personal data will be stored

We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this privacy policy unless a longer retention period is required by law. Once your personal data is no longer needed, we will securely delete or anonymise it.

If you would like to request the deletion of your personal data or have any questions about our retention practices, please contact us. See contact information above.

Please note that certain information may be retained for legal, accounting, or legitimate business purposes as permitted by law.

Consent

If you wish to withdraw your consent or make any changes to the processing of your personal data, please contact us using the contact information provided in this privacy statement.

Please note that withdrawing your consent does not affect the lawfulness of any processing conducted prior to the withdrawal. It also does not affect the processing of your personal data based on other lawful basis, such as compliance with legal obligations or the pursuit of legitimate interests.

Your rights

In general

You should be aware that not all rights can be fully applied in all cases. For example, we do not delete information that we are required to store by law or for any other reason are entitled to continue to store.

Rights

• You can withdraw your consent at any time by contacting us. See contact information above.
• You can gain insight into what personal data we process about you, just as you can have any incorrect or incomplete personal data corrected.
• You can have personal data deleted.
• You can demand that we restrict the use of personal data. You can also object to the processing of personal data.
• You may have some of your personal data transferred digitally (right to data portability).
• Finally, we are obliged to inform any recipient to whom the personal data have been disclosed of any rectification or erasure or restriction of processing, unless this proves impossible or is disproportionately difficult. We will inform you who has received a copy of the personal data if you request it.

If you wish to exercise these rights, please contact us. See contact information above.

Complain

If you wish to file a complaint about our processing of personal data, please send an e-mail with the details of your complaint to the e-mail provided within this privacy policy. We will deal with the complaint and get back to you.

You also have the right to complain to the Danish Data Protection Agency about Hansens Toft’s processing of your personal data.

For further information on how to complain to the Danish Data Protection Agency, we refer to the Danish Data Protection Agency’s website www.datatilsynet.dk.